HR Software and Employee Management System
Manage employee records, documents, onboarding, training, skills, absence and HR processes in one connected platform
HR Software for Organisations
Ceequel® HR Pro is a configurable human resources management system developed and supported in the UK by ELF Productivity Ltd.
It gives HR teams and authorised managers one secure place to manage employee records, employment history, organisational structures, documents, training, skills, qualifications, appraisals, equipment, accidents and other essential workforce information.
Unlike standalone HR software, Ceequel® HR Pro can share employee data with Time and Attendance, Ceequel® Hub, Employee Self-Service, Access Control, Visitor Management and Operational Intelligence. This removes duplicated records and provides one reliable source of workforce information throughout your organisation.
What is HR software?
HR software is used to store, manage and report on employee information and human resources processes. It replaces disconnected spreadsheets, paper files and separate departmental systems with a secure and structured employee database.
Ceequel® HR Pro goes further by connecting HR records with live workforce information, including attendance, absence, working hours, holidays, access permissions, training requirements and employee documents.
This allows HR teams to spend less time maintaining information and more time supporting employees, managers and the wider organisation.
One Employee Record Across Your Organisation
Maintaining the same employee information in HR, payroll, time and attendance, access control and departmental spreadsheets creates unnecessary administration and increases the risk of errors.
Ceequel® HR Pro provides a central employee record that can be shared securely across the wider Ceequel® Workforce Management Suite.
When an employee joins, changes position, moves site or leaves the organisation, authorised users can update their information centrally. Relevant changes can then be reflected across connected Ceequel® modules, helping HR, payroll, operations, IT and security work from consistent information.
Complete Employee Record Management
Ceequel® HR Pro provides more than 30 standard employee views covering the information most organisations need to manage. These include:
- Personal and contact information
- Employment details and contracted hours
- Job, department and location
- Salary and pay history
- Promotions, transfers and position changes
- Emergency contacts and next-of-kin details
- Tax and payroll-related information
- Maternity, paternity and family leave
- Disciplinary and grievance records
- Disability and workplace adjustment information
- Equipment and company property
- Accident and incident records
- Training, qualifications and competencies
- Appraisals and development plans
- Employment documents and acknowledgements
Authorised users can also create additional fields, screens, lists and reporting categories around their own terminology, policies and working practices.
Organisational Charts and Position Management
Ceequel® HR Pro allows you to build a graphical representation of your organisational structure, including companies, subsidiaries, sites, departments, teams, positions and reporting relationships.
The organisation chart is position-based rather than simply employee-based. This means it can show occupied roles, vacant positions and the structure required by the organisation—not just the employees currently in post.
Each position can hold information such as:
- Job title and reporting line
- Department, team and location
- Job grade and salary range
- Contracted hours
- Headcount requirement
- Probation period
- Required skills and competency levels
- Mandatory qualifications and training
When an employee moves into a position, the relevant defaults and requirements can be applied consistently. This helps identify vacancies, manage headcount and support workforce and succession planning.
Automated Employee Onboarding
Bringing a new employee into an organisation often requires coordinated action across HR, payroll, IT, security, facilities, training and departmental management.
Ceequel® HR Pro can create configurable onboarding workflows that help your organisation:
- Create the employee’s HR record
- Generate contracts and employment documents
- Issue company policies for electronic acknowledgement
- Notify payroll, IT, security and other departments
- Schedule induction activities
- Allocate mandatory training
- Record equipment and company property
- Set reminders for incomplete actions
- Apply relevant position and departmental requirements
This creates a more consistent onboarding experience and reduces the risk of important tasks being overlooked.
HR Document Management and Electronic Acknowledgement
Ceequel® HR Pro provides a secure location for employment documents, policies, certificates, letters and other employee records.
Documents can be associated with an individual employee, position, department or wider workforce group. Where acknowledgement is required, documents can be issued electronically and tracked to confirm that they have been read or accepted.
This provides HR teams with a clear audit trail while reducing the administrative burden associated with printing, distributing and manually recording employee documents.
Training, Skills and Competency Management
Ceequel® HR Pro helps organisations understand whether employees have the training, skills, qualifications and competencies required for their positions.
Training and competency features include:
- Training and competency matrices
- Mandatory and optional course scheduling
- Training prerequisites
- Skills and competency ratings
- Qualification and certificate records
- Expiry dates and renewal reminders
- Skills matching against position requirements
- Training history
- Appraisals and development plans
- Skills gap reporting
Managers can identify expiring qualifications, missing competencies and training requirements before they affect compliance, safety, production or service delivery.
Absence Management Connected to Attendance Data
When Ceequel® HR Pro is used with Ceequel® Time and Attendance, HR teams can combine employee information with live attendance and absence data.
The system can support:
- Sickness and absence records
- Return-to-work processes
- Email notifications and follow-up actions
- Bradford Factor calculations
- Holiday and family leave records
- Absence trends by employee, department, site or organisation
- Working Time Regulations reporting
- Attendance history
- Management reminders
Connecting HR and attendance data gives managers a clearer understanding of absence patterns without maintaining information in separate systems.
HR Reporting and Workforce Information
Ceequel® HR Pro includes configurable reporting tools that allow authorised users to analyse workforce information using the organisation’s own structures and reporting requirements.
Reports can cover:
- Employee headcount
- Starters and leavers
- Staff turnover
- Job and salary history
- Training requirements
- Qualification and certificate expiry dates
- Skills and competency gaps
- Absence trends
- Accidents and incidents
- Equipment and company property
- Organisational vacancies
- Appraisals and development activity
Reports can be exported and scheduled to run automatically, helping HR teams provide accurate and timely information to managers.
HR Software Integrated with Time and Attendance
One of the principal advantages of Ceequel® HR Pro is its connection with the wider Ceequel® Workforce Management Suite. Ceequel® modules can share the same Microsoft SQL Server database, reducing duplicated administration and helping maintain consistent employee information across different departments.
Time and Attendance
Combine employee records with working hours, shifts, overtime, absence, holidays, flexitime and payroll-ready attendance information.
Ceequel® Hub
Give authorised managers browser-based access to employee information, attendance exceptions, rosters, holiday requests, overtime and workforce approvals.
Employee Self-Service
Allow employees to request holidays, view selected information, update personal details and electronically acknowledge employment documents and company policies.
Access Control
Connect employee records with site, building and door permissions while maintaining central control over starters, movers and leavers.
Visitor Management
Manage employees, visitors and contractors through a connected workplace management environment, including fire-register and site-safety information.
Operational Intelligence
Relate employee attendance, skills and labour costs to jobs, operations, machines, production activities and business performance.
Secure and Configurable HR Software
Access to employee information can be controlled using configurable permission levels, helping ensure users only see the records and functions relevant to their responsibilities.
Ceequel® HR Pro provides:
- Multi-level user permissions
- Full system audit trails
- Configurable screens and employee views
- Secure cloud or on-premise deployment
- Microsoft SQL Server database architecture
- Integration through APIs and structured data exchange
- Connections with payroll, ERP and other business systems
ELF Productivity Ltd holds ISO 27001 certification for information security management and provides UK-based implementation, training and ongoing technical support.
Who Is Ceequel® HR Pro Designed For?
Ceequel® HR Pro is suitable for organisations that need more than a basic employee database, particularly those managing multiple departments, sites, shifts, skills, qualifications or operational workforces.
The system is used to support workforce management in sectors including:
- Manufacturing and engineering
- Food production
- Warehousing and logistics
- Education
- Healthcare
- Local government
- Professional services
- Retail
- Recruitment and temporary labour
Its configurable structure allows the software to reflect the organisation’s own terminology, processes, reporting lines and employment policies.
Why Choose Ceequel® HR Pro?
Ceequel® HR Pro helps organisations replace disconnected HR records with a single, structured source of employee information.
The principal benefits include:
- One employee record across connected Ceequel® modules
- Less duplicated data entry
- Improved accuracy and consistency
- Clearer control of onboarding activity
- Better visibility of training and competency requirements
- Connected absence and attendance information
- Configurable HR reporting
- Secure access for HR teams and authorised managers
- Cloud or on-premise deployment
- UK-based development, implementation and support
Frequently Asked Questions
What information can Ceequel® HR Pro manage?
Ceequel® HR Pro can manage personal details, employment history, positions, salary changes, documents, training, skills, qualifications, appraisals, absence, accidents, equipment, disciplinary records and other employee-related information.
Does Ceequel® HR Pro include employee onboarding?
Yes. Configurable onboarding workflows can help coordinate activities across HR, payroll, IT, security, facilities, training and departmental management.
Does the HR system integrate with time and attendance?
Yes. Ceequel® HR Pro can share employee information with Ceequel® Time and Attendance, allowing HR teams to relate employee records to working hours, shifts, overtime, absence, holidays and attendance history.
Can employees access their own information?
When used with Ceequel® Employee Self-Service, employees can view permitted information, submit holiday requests, update selected personal details and electronically acknowledge documents.
Can the software manage training and qualification expiry dates?
Yes. Ceequel® HR Pro can record training, qualifications, skills and competencies, monitor expiry dates and identify requirements against individual positions.
Can Ceequel® HR Pro support multiple sites and companies?
Yes. Organisational structures can include multiple companies, subsidiaries, sites, departments, teams and reporting relationships.
Is Ceequel® HR Pro cloud-based or installed on-premise?
Ceequel® HR Pro can be deployed in the cloud or on-premise, depending on the organisation’s operational, technical and security requirements.
Does Ceequel® HR Pro replace payroll software?
Ceequel® HR Pro is not a payroll calculation system. It can exchange employee and workforce data with payroll and other business systems, while Ceequel® Time and Attendance can prepare attendance information for payroll processing.
Can the HR software be configured around our organisation?
Yes. Ceequel® HR Pro can be configured with additional fields, screens, lists, permissions and reporting categories to reflect your organisation’s terminology and processes.
Where is Ceequel® HR Pro developed and supported?
Ceequel® HR Pro is developed and supported in the UK by ELF Productivity Ltd.
Discover a Better Way to Manage Your Workforce
See how Ceequel® HR Pro can bring employee records, documents, training, skills, absence and workforce information together within one connected system.
Call +44 (0) 1257 256000